Royal Society of St George
Northumbria Branch of the Royal Society of St George Privacy Notice
Privacy Notice: May 2018
In order to operate as an organisation we, The Royal Society of St. George needs some personal data about our members. This privacy statement explains more about the data we hold, how we use it and what your rights are.
The Royal Society of St. George (RSSG) holds information (known as ‘Personal Data’) about you, its members. Personal data is information from which you, as an individual, can be identified.
The Personal Data we collect of of our members
And, if paying by direct debit or standing order
The legal grounds for processing your data and how will this information be used?
Controlling and processing member’s data is undertaken pursuant to the legitimate purposes of the organisation. Without the ability to collect this data, we would not be able to function.
Authorised persons within the administration process our member’s data in order to communicate, promote and manage its activities, collect annual subscriptions and for general administration. For members that belong to a branch of the RSSG, authorised members of the branch administration also process data about their (and only their) members in order carry on similar actions at branch level.
Communication with members
In compliance with the Privacy and Electronic Communications Regulations, only with their explicit consent will a member be contacted by phone, SMS, email or other electronic means.
The RSSG will ensure:
Who do we share your data with?
With the following exceptions, the RSSG will not share member’s data with any third party:
Currently the only activity that crosses international boundaries is the distribution of the St. George for England Journal.
If an event arises requiring personal data be sent by the RSSG beyond the EU, then it will only be by the permission of the individual or following legal scrutiny.
How long will we keep your data
Your data will remain on the database for as long as you are a member. From 2018, any changes made will be logged by time and date of change together with the ip address of the authorised person. When you leave, your data will be truncated to name, branch, years of membership and a generalised reason for leaving.
What rights do you have.
On proof of identity:
If you wish to see your personal data, have a concern regarding your personal data or wish to exercise any of your rights, please contact the Administration office at:
The Data Protection Officer
The Royal Society of St. George,
P.O. Box 397, Loughton, Essex IG10 9GN, United Kingdom
Making a complaint
If you are not satisfied with our response to any query regarding our processing of your personal data in a way which is inconsistent with the law you can complain to the Information Commissioner’s Office on 0303 1231113
Changes to this notice
This notice is the latest version as of May 2018.
It may be updated from time to time. The current version can be found on the Society’s website www.rssg.org.uk.